In board meetings, top leaders meet to discuss and debate topics that are important to their organizations. The outcomes of these discussions determine organizational direction and impact everything from investor confidence to public perception. That’s why it’s essential for directors of boards to maximize the efficiency and effectiveness of their meetings. This article gives tips for conducting board meetings with the aim of creating productive and engaging discussions.
Begin by welcoming board members and introducing them to one another, particularly when meeting participants are new to the group. This will help to establish a collaborative boardroom to encourage participation, and assist in establishing good boardroom etiquette.
This will show respect for the time of other directors and discourages tardiness. This is particularly crucial when a meeting is conducted through virtual methods, where time management can be a challenge.
Do not waste time on routine or irrelevant items, such a voting and committee reports. Limit these tasks to 25 percent of your meeting time. You can spend the rest of the time discussing strategy and other important topics.
Make clear the manner in which decisions will be taken during the meeting (consensus voting or another method). This will ensure that all board members know the processes for making decisions and are able to take part in meaningful discussions.
Obtain feedback from members of the board on their level of satisfaction with the way your organization conducts its board meetings. This can be done through informal discussions or by giving out surveys and polling tools. It is possible to ask, for example whether the structure and content encourages lively discussion. You could also ask for them to rate the quality of meetings on a number scale.
0 коментара